HR software for Professional Services
Keep billable teams billable - automate the rest
Empower consulting, accounting, legal, and agency teams with project timesheet tracking, billable utilization analytics, client reimbursement management, and seamless payroll.
Common operational hurdles in billable firms
In professional service firms, time is inventory. Clunky administrative tools and lost billable hours erode profit margins directly.
Lost Billable Hours & Delayed Timesheets
Consultants and lawyers submitting timesheets weeks late, leading to missed client billing cycles and unbilled hours.
Opaque Team Utilization & Bench Visibility
Partners lacking visibility into who is overstretched and who is unallocated across concurrent engagements.
Messy Client Travel Reimbursement Claims
Paper receipts and Excel expense forms causing delayed reimbursements and unbilled client out-of-pocket expenses.
Partner vs Associate Compensation Models
Managing complex equity profit sharing, performance bonuses, and retainer retainers alongside standard salaried staff.
Why Professional Services teams choose Kirxa HRMS
Eliminate disjointed point solutions with an integrated platform designed for your operational reality.
Effortless Mobile Timesheets
Consultants log project and task hours in seconds on mobile or web. Auto-reminders ensure Friday submissions.
Real-Time Utilization Dashboards
Partners see live billable utilization rates by practice area, seniority level, and individual team member.
Instant Expense & Receipt Capture
Snap receipt photos on mobile, tag to specific client billing codes, and route for instant manager sign-off.
Practice Area Hierarchy
Organize your firm by Practice Group -> Engagement Partner -> Engagement Lead -> Senior Associate -> Associate.
Professional Services Operational Workflow
From project hour logging to client invoicing and consultant payroll.
Engagement Project Setup
Practice Lead creates client project code and assigns billable team members.
Weekly Timesheet Logging
Consultant logs daily hours against client codes on web or mobile app.
Project Manager Approval
Engagement Lead reviews logged hours, verifies billable ratio, and approves timesheet.
Client Expense Reimbursement
Travel and meal receipts submitted and tagged to client billing code.
Utilization & Billing Report
System generates billing report for client invoicing and tracks partner realization.
Monthly Payroll & Bonus Run
Salary processed with approved reimbursements and monthly billability bonuses.
Core Modules for Professional Services Firms
Every module calibrated for maximum operational compliance and speed.
Project & Client Timesheet Tracker
Log billable/non-billable hours, project milestones, and client codes.
Billable Utilization & Capacity Analytics
Track target vs actual billable hours and team bench capacity.
Client Expense & Reimbursement Portal
Tag expenses to client projects with mobile receipt photo capture.
Partner & Consultant Payout Engine
Handle profit shares, retainers, and professional TDS seamlessly.
Career Ladder & Review Cycles
Semi-annual engagement reviews and promotion tracking.
Client Site Deployment Tracking
Track consultants stationed at client offices with flexible attendance rules.
Everything your industry needs to manage people
Configured out-of-the-box with zero custom coding required.
Empower consultants to log hours in seconds while giving partners complete visibility into client time allocation.
- Client & Project level hour tagging
- Automated Friday submission reminders
- Billable vs non-billable categorization
Track firm-wide billability metrics to optimize resource allocation and prevent consultant burnout.
- Practice-wise billable percentage
- Bench strength & capacity alerts
- Historical client project hour trends
Ensure every out-of-pocket client expense is captured, approved, and billed back without delay.
- Mobile photo receipt uploads
- Client code tagging for invoice passthrough
- Direct reimbursement with monthly salary
Real-World Use Cases Solved
How operational leaders solve complex daily workforce bottlenecks.
Maximizing Billable Hours in a 120-Person Consulting Firm
Recovering 150+ lost billable hours per monthConsultants submitting timesheets 3 weeks late led to unbilled client hours and delayed invoices.
Automated Slack/mobile reminders boosted on-time Friday timesheet submissions to 97%.
Real-Time Bench Visibility Across Practice Groups
Optimizing resource allocation for new client RFPsPartners hiring expensive external contractors while internal associates sat underutilized.
Live bench capacity dashboard allowed partners to staff new engagements instantly from internal talent.
Client Travel Expense Reconciliation
Zero unbilled client travel expensesLost physical taxi and flight receipts costing the firm ₹3.5 Lakhs annually in unbilled expenses.
Mobile receipt photo capture tagged to client codes ensured 100% reimbursement pass-through.
Measurable Operational Impact
Real business outcomes generated across organizations like yours.
4% Increase in Firm Billable Realization
Capture previously unrecorded client hours with friction-free mobile timesheet logging.
90% Reduction in Timesheet Chasing
Automated submission reminders free operations managers from weekly email chasing.
100% Client Expense Recovery
Tag every meal and travel expense directly to client billing codes for seamless pass-through.
Transparent Associate Promotion Ladders
Objective billable metrics and 360 engagement reviews improve talent retention.
Professional Services Reporting Suite
Pre-formatted reports ready for executive reviews and regulatory inspectors.
Firm-Wide Billable Utilization Summary
Billable percentage by practice area, seniority level, and target vs actual hours.
Client Project Time & Expense Breakdown
Detailed hours and approved expenses ready for direct client invoice generation.
Bench Capacity & Allocation Matrix
Unallocated consultant days, upcoming project roll-offs, and skill availability.
Monthly Consultant Payroll & Reimbursement Sheet
Consolidated salary, partner profit share, approved expense claims, and TDS deductions.
Data protection built for critical compliance
Employee data deserves rigorous, bank-grade security protocols.
Role-based permissions ensure consultants only access project timecards for their assigned engagements
Client data and project codes protected behind encrypted multi-tenant cloud storage
Confidential partner equity and bonus structures visible exclusively to the Managing Partner
Audit logging of all timesheet approvals, rate card adjustments, and expense clearances
How a Management & Strategy Consulting Firm scaled with Kirxa
Workforce Size: 140 Strategy Consultants & Research AnalystsTimesheet delays caused delayed client invoicing and 12% revenue disputes on out-of-pocket expenses.
Rolled out Kirxa HRMS with mobile timesheets, client expense tagging, and real-time utilization dashboards.
Answers to common questions about Professional Services HR
Direct, plain-English answers to critical workforce management questions.
Yes. Kirxa allows consultants to split their daily hours across multiple client project codes and specific task milestones with individual notes.
Free Statutory & Operational HR Tools
Instant, calculation tools for HR leaders and employees.