HR software for Facility & Security Services
Prove the headcount you invoiced was the headcount you posted
Manage security guards, housekeeping crews, and maintenance teams across dozens of client locations with GPS geofenced shift verification, SLA compliance billing, and automated muster rolls.
Operational nightmares in manned facility management
Facility management agencies face client billing disputes, ghost guard deductions, high frontline attrition, and heavy statutory compliance penalties.
Client Billing Disputes & Ghost Guard Penalties
Clients deducting payments claiming security guards or housekeeping staff were absent or arrived late.
Unannounced Absenteeism & SLA Breaches
Security guards failing to report for duty at 7:00 AM, leaving client commercial buildings unprotected.
Managing 1,000+ Guards Across 80 Client Locations
Manual paper registers collected from 80 sites at month-end, creating 5 days of manual data entry for payroll.
Strict PSARA & Statutory EPF/ESI Audits
Maintaining PSARA act guard registers, minimum wage adherence, and PF/ESI compliance certificates for enterprise clients.
Why Facility Services teams choose Kirxa HRMS
Eliminate disjointed point solutions with an integrated platform designed for your operational reality.
Client-Site Geofence & QR Patrol Punch
Guards clock in via QR code or GPS geofence at the client gate. Generates irrefutable proof of attendance for client billing.
Live Client SLA Headcount Portal
Give enterprise clients a read-only live dashboard showing real-time posted guard headcount at their locations.
Instant Replacement Dispatch
If a guard fails to check in within 15 minutes of shift start, system alerts the Field Supervisor to dispatch relief staff.
Client-Wise Consolidated Billing Muster
Generate client invoices accompanied by timestamped daily muster sheets with zero spreadsheet calculations.
Facility Services Operational Workflow
How Kirxa ensures flawless client site staffing and zero invoice deductions.
Client Site Contract Setup
Operations Head creates client site profile, required guard count (e.g. 4 Day / 4 Night), and geofence.
Guard Deployment & Post Tagging
Guards assigned to client location with shift schedules (6 AM-6 PM / 6 PM-6 AM).
Geofenced QR Code Post Punch
Guard arrives at client gate, scans site QR code with GPS and selfie verification.
Automated Late / Absence Alert
If post is unstaffed by 6:15 AM, Field Supervisor receives alert to dispatch relief guard.
Client Invoice Muster Generation
System generates billing statement with verified guard hours for client submission.
Automated Guard Wage Disbursal
Direct bank salary credit with PF, ESI, and uniform advance deductions.
Core HRMS Modules for Facility Management Agencies
Every module calibrated for maximum operational compliance and speed.
Client-Site Multi-Location Hierarchy
Client -> Client Site -> Gate Post -> Assigned Guard / Housekeeper.
GPS Geofenced & QR Code Attendance
Location-verified clock-in, anti-buddy punch photo verification, and patrol logs.
Live Headcount & SLA Monitor
Real-time alert dashboard for late check-ins and unstaffed client posts.
PSARA & Minimum Wage Compliance
State minimum wage compliance, PF/ESI challans, and PSARA registers.
Client Invoicing & Muster Proof Export
Export client-wise attendance records with timestamped presence logs.
Uniform & Baton/Torch Asset Tracking
Track security guard uniforms, badges, flashlights, and walkie-talkies.
Everything your industry needs to manage people
Configured out-of-the-box with zero custom coding required.
Provide indisputable proof to clients that their contracted security guards and cleaners were physically on post.
- Client location GPS boundary enforcement
- Selfie photo verification on clock-in
- Offline punch with auto-sync
Catch unstaffed posts within 15 minutes of shift start to deploy backup relief guards before the client notices.
- Real-time unstaffed post alert
- Field supervisor replacement dispatcher
- Automated relief guard wage tagging
Attach certified, timestamped attendance muster sheets with every monthly client invoice to eliminate deductions.
- Client-wise billing muster roll
- State minimum wage validation
- PSARA guard register compliance export
Real-World Use Cases Solved
How operational leaders solve complex daily workforce bottlenecks.
Managing 1,200 Security Guards Across 60 Commercial Buildings
Eliminating ₹7.5 Lakhs in monthly client billing deductionsClients disputing paper attendance registers and making heavy monthly invoice deductions.
GPS-geofenced QR code clock-in provided timestamped proof, reducing invoice disputes to zero.
Preventing Unstaffed Night Shifts at a Corporate Tech Park
Zero client SLA breach penaltiesNight guards failing to report, leaving client server rooms and main gates unattended.
Automated 15-minute late alerts notified the Field Supervisor to dispatch roving relief staff immediately.
PSARA Act & State Labor Compliance Audit
100% compliant documentation across 4 statesState labor inspector demanding minimum wage registers and EPF contribution proof for 1,200 guards.
Instant generation of state-specific Form B wage registers and verified ECR challans.
Measurable Operational Impact
Real business outcomes generated across organizations like yours.
Zero Client Invoice Deductions
Timestamped GPS attendance logs eliminate client disputes over absent or late guards.
100% SLA Post Fulfillment
Real-time absenteeism alerts ensure vacant posts are staffed with relief guards within minutes.
70% Faster Client Invoicing Cycle
Generate client-wise billing muster rolls automatically on the 1st of every month.
Complete PSARA & Minimum Wage Compliance
Pre-built state minimum wage calculators protect your agency license from legal risks.
Facility Services Reporting Suite
Pre-formatted reports ready for executive reviews and regulatory inspectors.
Client-Wise Monthly Billing Muster Roll
Certified daily guard attendance, shift hours, and overtime breakdown per client site.
Site-Wise SLA Compliance & Absenteeism Report
Post fulfillment percentage, late arrivals, and relief guard utilization per client account.
State Minimum Wage & Statutory ECR Sheet
State-wise minimum wage compliance verification, PF ECR files, and ESI challans.
Guard Attrition & Deployment Velocity
Site-wise guard turnover, replacement speed, and active field supervisor performance.
Data protection built for critical compliance
Employee data deserves rigorous, bank-grade security protocols.
Field Supervisors only manage guards assigned to their designated site cluster
Client billing rates and commercial contracts restricted exclusively to Central Accounts
Tamper-proof GPS location and selfie timestamps prevent any timecard manipulation
Encrypted cloud database storing verified guard police verifications and PSARA training logs
How a Manned Guarding & Integrated Facility Agency scaled with Kirxa
Workforce Size: 1,450 Guards & Cleaners across 78 Client SitesManual paper registers collected from 78 sites caused 10-day invoice delays and ₹6 Lakhs monthly client deductions.
Deployed Kirxa HRMS with QR code geofenced clock-in, live SLA alert console, and automated client billing muster.
Answers to common questions about Facility Services HR
Direct, plain-English answers to critical workforce management questions.
Guards scan a site-specific QR code or tap clock-in on the Kirxa mobile app. The system verifies their physical presence inside the client GPS geofence with optional selfie verification.
Free Statutory & Operational HR Tools
Instant, calculation tools for HR leaders and employees.