HR software for Schools, Colleges & Universities
One record for teaching and non-teaching staff
Manage faculty, guest lecturers, administrative personnel, and support staff across academic calendars, lecture-based billing, vacation leave policies, and regulatory compliance.
Unique HR complexity in educational institutions
Schools and universities operate on academic semesters rather than standard corporate quarters, creating unique leave, staffing, and payroll challenges.
Academic vs Financial Year Divergence
Academic cycles run June-May or April-March, while statutory payroll and tax declarations run strictly on the April-March fiscal year.
Visiting Faculty & Guest Lecturer Billing
Tracking hundreds of visiting professors paid per lecture or hourly without manual attendance slips.
Vacation Staff vs Non-Vacation Staff Leaves
Teaching faculty entitled to summer vacation leaves while administrative and lab staff work standard corporate hours.
AICTE / UGC / CBSE Accreditation Compliance
Maintaining faculty qualification records, Ph.D. registrations, teacher-to-student ratios, and publication logs.
Why Education teams choose Kirxa HRMS
Eliminate disjointed point solutions with an integrated platform designed for your operational reality.
Dual Calendar Support
Run academic session calendars for faculty leaves and student semesters, while statutory payroll stays aligned to fiscal years.
Visiting Faculty Lecture Engine
Lecturers log completed classes or sync with campus timetables for automated monthly per-lecture payout generation.
Differentiated Vacation Rules
Configure vacation staff rules (Summer/Winter breaks) vs non-vacation admin staff rules with customized EL accrual.
Accreditation Qualification Vault
Store faculty Ph.D., NET/SET certificates, research papers, and AICTE/UGC service books digitally.
Education Operational Workflow
How Kirxa streamlines academic staffing from semester onboarding to accreditation.
Faculty Semester Onboarding
Faculty uploaded with subject specialization, qualifications, and workload quota.
Campus Biometric / Geofence Punch
Professors clock in at campus department building via biometric or mobile GPS.
Visiting Lecturer Class Verification
Guest lecturer class completion verified by Department Head.
Vacation Leave Scheduling
Summer vacation leaves planned with exam duty and evaluation roster safeguards.
Consolidated Campus Payroll
Permanent faculty, admin staff, and guest lecturers disbursed in single batch.
Accreditation Report Generation
One-click export of AICTE/UGC faculty cadre ratio and qualification muster.
Core Modules for Educational Institutions
Every module calibrated for maximum operational compliance and speed.
Dual Academic & Fiscal Calendar
Semester-aligned appraisal cycles with standard tax fiscal year payroll.
Guest Faculty & Visiting Lecturer Portal
Lecture-wise billing, attendance confirmation, and Section 194J TDS.
Vacation & Earned Leave Engine
Custom vacation staff vs non-vacation staff leave policies and encashment.
Faculty Service Book & UGC Vault
Digital service books, degrees, research publications, and promotion ladders.
Campus Geofenced Biometric Punch
Campus-wide biometric attendance kiosks and department check-in.
Student-Teacher Ratio Analytics
Accreditation-ready faculty strength and workload metrics.
Everything your industry needs to manage people
Configured out-of-the-box with zero custom coding required.
Differentiate between teaching faculty entitled to summer vacation and non-vacation administrative personnel.
- Vacation vs Non-vacation leave policies
- Exam duty on-duty (OD) leave tracking
- Sabbatical and study leave tracking
Eliminate manual lecture slips with automated lecture tracking and per-session compensation calculations.
- Per-lecture and hourly rate models
- Department Head class sign-off
- Automated Section 194J TDS deduction
Maintain permanent digital service records for all professors, assistant professors, and lab technicians.
- Degree & NET/SET certificate storage
- Research paper publication tracking
- AICTE / UGC 7th Pay Commission pay bands
Real-World Use Cases Solved
How operational leaders solve complex daily workforce bottlenecks.
Managing 350 Faculty & Admin Staff in a Private University
Zero calendar misalignment between semesters and payrollSemester appraisals running in June while corporate HR software forced December appraisals.
Dual calendar engine allowed academic reviews in June while keeping fiscal tax payroll intact.
Processing 45 Visiting Guest Lecturers Monthly
100% accurate per-lecture payouts without paper slipsGuest faculty disputing lecture counts recorded in paper register logbooks.
Department Heads sign off on digital lecture logs, feeding directly into automated monthly payouts.
AICTE / NAAC Accreditation Inspection Preparation
Inspection report generated in 5 minutesHR team spending 3 weeks compiling paper service books and degree certificates for NAAC team.
One-click digital export of complete faculty qualification matrix and cadre ratio report.
Measurable Operational Impact
Real business outcomes generated across organizations like yours.
100% NAAC & AICTE Accreditation Readiness
Complete digital faculty service books, Ph.D. records, and cadre ratio reports.
Zero Guest Faculty Billing Disputes
Digital lecture verification directly linked to automated monthly remuneration payouts.
Streamlined Vacation Leave Management
Eliminate confusion between teaching staff vacation rules and non-vacation admin staff.
Unified Campus Workforce Directory
Single system managing professors, researchers, lab techs, security, and hostel staff.
Education Reporting Suite
Pre-formatted reports ready for executive reviews and regulatory inspectors.
NAAC / AICTE Faculty Cadre Ratio & Qualification Report
Cadre-wise professor, associate professor, and assistant professor qualification matrix.
Guest Faculty Lecture & Remuneration Summary
Department-wise lectures delivered, hourly rates, TDS deductions, and net payouts.
Campus Staff Attendance & Biometric Muster
Faculty check-in times, on-duty (OD) exam leaves, and non-teaching staff attendance.
7th Pay Commission Pay Band & Increment Report
Academic grade pay (AGP) band tracking, annual increments, and DA revisions.
Data protection built for critical compliance
Employee data deserves rigorous, bank-grade security protocols.
Department Heads can only review lecture records and leaves for their specific department faculty
Confidential salary structures and 7th Pay Commission scales visible only to the Central Finance Office
Encrypted digital vault storing verified faculty degrees, Ph.D. dissertations, and police verifications
Audit logging of all service book modifications, leave quota updates, and lecture approvals
How a Engineering & Management College Group scaled with Kirxa
Workforce Size: 480 Teaching Faculty & 160 Administrative StaffManaging guest faculty billing and NAAC accreditation paperwork with paper registers took weeks of staff time.
Deployed Kirxa HRMS with dual academic calendar, guest faculty portal, and digital service book vault.
Answers to common questions about Education HR
Direct, plain-English answers to critical workforce management questions.
Kirxa supports dual calendars: you can align leave allocations, semester reviews, and academic contracts with the Academic Year (June-May), while payroll and tax declarations run on the Financial Year (April-March).
Free Statutory & Operational HR Tools
Instant, calculation tools for HR leaders and employees.