Employee Offboarding & F&F Clearance Checklist

EMPLOYEE OFFBOARDING & F&F CLEARANCE CHECKLIST 1. RESIGNATION & HANDOVER [ ] Formal written resignation received and accepted by Department Head [ ] Notice period start and Last Working Day (LWD) documented in Kirxa [ ] Detailed knowledge transfer (KT) document signed off by incoming owner [ ] Ongoing projects and client communication handed over 2. IT & ASSET DE-PROVISIONING [ ] Company laptop, monitors, and accessories returned in good working condition [ ] Company SIM card, security dongles, and ID access card returned [ ] Revocation of Single Sign-On (SSO), email account, and VPN access on LWD 6:00 PM [ ] Archival of employee email mailbox according to data retention policy 3. FINANCIAL RECONCILIATION [ ] Pending travel and expense reimbursement claims audited and settled [ ] Corporate credit cards cancelled and outstanding balances cleared [ ] Company loan / salary advance deductions applied to final statement [ ] Calculation of Notice Period shortfall recovery (if applicable) [ ] Calculation of Leave Encashment (Earned Leaves balance × Per Day Basic) [ ] Calculation of Gratuity (if tenure exceeds 5 continuous years) 4. STATUTORY DOCUMENTATION & PAYOUT [ ] Full & Final (F&F) settlement statement generated and approved by Finance [ ] Final net settlement amount disbursed to registered bank account within 30 days [ ] Issuance of Service Certificate / Relieving Letter and Experience Letter via Kirxa ESS