Onboarding & Offboarding6,150+ HR teams downloaded
Employee Onboarding & Day-1 Welcome Checklist
Comprehensive 30-day onboarding checklist for HR teams to ensure document compliance, IT provisioning, team introduction, and probationary goal setting.
Key Checkpoints Included in this Template
Pre-joining document collection (Aadhaar, PAN, PF UAN, Relieving Letter)
IT hardware allocation (Laptop, email credentials, VPN, software licenses)
Day-1 welcome orientation and buddy system pairing
First 30-day milestone review and statutory compliance verification
EMPLOYEE ONBOARDING & COMPLIANCE CHECKLIST
STAGE 1: PRE-JOINING (7 DAYS BEFORE DAY 1)
[ ] Signed Offer Letter & Employment Agreement received
[ ] Identity Verification: Aadhaar Card, PAN Card, Passport copy
[ ] Previous Employment Verification: Relieving Letter, Last 3 Payslips, Form 16
[ ] Educational Credentials: Degree Certificates & Transcripts
[ ] Statutory Details: PF UAN Number, Bank Account Details (Cancelled Cheque)
[ ] IT Provisioning: Laptop requisition submitted, Google Workspace / Microsoft 365 account created
[ ] Welcome Email sent with reporting time, dress code, and Day-1 agenda
STAGE 2: DAY 1 ORIENTATION
[ ] Welcome & Office Tour / Virtual Introduction
[ ] Physical verification of submitted documents
[ ] Creation of Employee Profile on Kirxa HRMS portal
[ ] Biometric registration / Face ID enrollment for plant/office access
[ ] Handover of company assets & signed Asset Handover Agreement
[ ] Assignment of Departmental Onboarding Buddy
STAGE 3: FIRST 30 DAYS REVIEW
[ ] Completion of mandatory POSH and Information Security compliance training
[ ] Week 1 Check-in with HR Business Partner
[ ] 30-Day Probationary Goal Setting with Reporting Manager in Kirxa Performance Module
[ ] Confirmation of first month salary disbursement details
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